TECHNICAL ADMINISTRATOR

Taguig City
Posted 4 weeks ago

The Technical Administrator manages and supervises day-to-day operations in support of the President and CEO’s needs and the department’s deliverables. This also includes supervising all Executive Assistants/Secretaries within the Executive Office and providing technical assistance to the President and CEO.

This position also promotes the corporate image by representing the President and CEO internally and externally; and liaising between the President and the employees, other key executives or higher management, and external stakeholders/partners.

 

JOB DESCRIPTION
  1. Manages and supervises day to day operations of the President and CEO;
  2. Maintains and assists in planning Executive agenda and appointments, board meetings; and coordinates the same with respective stakeholders;
  3. Supervises administrative tasks of all Executive Assistants/Secretaries, such as but not limited to:
    • *Planning, organizing, and maintaining the schedule and itinerary of the President and CEO;
    • *Arranging corporate travel, including VISA processing if needed and meetings by developing itineraries and agendas;
    • *Scheduling the corporate jet, booking other transportation;
    • *Arranging lodging and meeting accommodations.
  4. Provide technical assistance such as:
    • *Reviews all incoming and outgoing correspondence, handle confidential documents, and ensures the same remains secure;
    • *Conducts research and prepares presentation materials, reports, and other communication materials (e.g., press releases, speeches, etc.), as assigned;
    • *Answering questions or farming out to internal and external stakeholders as needed;
    • *Attending to meeting requests directed to the President.
  5. Represents the department in meetings and provides updates (e.g., MOM, etc.) to the President and CEO;
  6. Represents the President by welcoming visitors and assisting in company dinners and other corporate functions;
  7. Help key executives make consistent decisions by advising them of historical precedents and serving as a liaison between them and the President and CEO;
  8. Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining the cooperation of others, monitoring progress, problem-solving, and adjusting plans.
  9. Updates job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations.
  10. Improves quality by studying, evaluating, and re-designing processes and implementing changes.
  11. Enhances the reputation of the President and CEO and the Corporation by accepting ownership for job accomplishments.
  12. Assists the President and CEO and, at times, represent him in various External Affairs functions/matters;
  13. Perform other tasks related to the function that may be assigned from time to time.

 

QUALIFICATIONS
  1. Must be a graduate of any 4-year business course
  2. With proven experience as a Senior Executive Assistant or similar role of at least three years

 

Interested applicants may submit their Letter of Intent and updated resumé to careers@fdcutilities.com or annaliza.gueta@fdcutilities.com.