Job Summary

The Executive Assistant (EA) serves as a strategic partner to the President and CEO, providing high-level administrative, operational, and coordination support to ensure the executive office runs efficiently. The role requires exceptional organizational and communication skills, discretion, and the ability to manage multiple priorities in a dynamic environment—particularly within a fast-paced power and energy company. The EA also liaises with senior leaders, government agencies, and external stakeholders, as needed, on behalf of the President and CEO.

Duties and Responsibilities

50% Executive Support and Calendar Management

• Manage the President and CEO’s calendar, schedule meetings, and coordinate appointments with internal and external stakeholders.
• Screen, prioritize, and prepare responses to communications and requests for the President and CEO.
• Ensure the President and CEO is well-prepared for meetings, presentations, and speaking engagements.
• Organize and support executive-level meetings, board sessions, investor engagements, and government-facing events.

30% Travel and Logistics Management

• Coordinate local and international travel, hotel bookings, itinerary planning, and logistical requirements.
• Prepare travel briefings and ensure seamless execution of engagements.
• Process travel-related reimbursements and documentation.

20% Special Projects and Assignments

• Assist the President and CEO with high-priority activities and sensitive matters.
• Maintain confidentiality and professionalism at all times.

Perform other duties that may be assigned from time to time.

Technical Competencies and Skills

• Executive Support & Prioritization
• Meeting and Event Coordination
• Stakeholder Management
• Document Management and Governance
• Digital Tools

Education, Training, and Licenses Required

• Bachelor’s Degree in Business Administration, Management, Communications
• At least 3-5 years of experience supporting C-level executives
• Strong command of professional written and oral English and Filipino
• Interpersonal skills
• Organizational skills
• Problem-solving skills
• Ability to maintain discretion and handle sensitive information with the highest degree of integrity.